Hi Adrian, Unforutnately I disagree with the previous post. We used to use the invoice date as the post date and could NEVER reconcile to the GL as there would always be an invoice being back dated. So now we use "today" as the post date. The only exception to using today as the post date is...

If you handwrite a check to a vendor, how do you record the payment and reflect the invoice as paid? Record a manual check. The manual check allows you to enter the payment and select the invoice(s) paid by the handwritten check. Before you can record a manual check, you need to make sure your bank is...

This is a guest post by Chuck Hays. Chuck is a Senior Educational Consultant for Blackbaud. Did you know we have an even easier way to correctly accrue payments for the next school year? First, let's touch on the accounting requirements. If you take money now that will be applied to next year's...

You can set a Business Rule to automatically apply new payments. From the Configuration page, click Business Rules, Highlight the General option, Select Always from the Automatically apply new payments and Automatically apply new credits drop-down menus. This can also be client specific by defining this...

Let me set the stage. You've entered 665 payments and your last payment will not automatically apply. You've been reading Student Billing Statement , so you know how to manually apply it; however, the Student Billing Detail tab is blank. Now what? First off, dismiss any superstitions about the...

If you need to void a payment because [ insert your reason here ], there is no need to worry as long as the payment has not been reconciled. Reconciled payments cannot be changed or voided. If the payment is reconciled, create a bank adjustment or manual journal entry to make the correction. For non...

If you track Payment or Credit applications I have some great news for you. Currently, if you apply a payment to a charge, the GL distribution of the payment is updated based on the charge. If you then unapply the payment, the GL distribution of the payment does not revert back to the default. Now for...

Romy, We set up the credit card the way you explained and it works very well, however, we have run into a snag. We received an invoice from a vendor and paid the invoice. than we found the same amount on the credit card and it was paid by credit card. We called the vendor who issued a credit to our credit...

We are looking at adding a credit card as a payment option. We would like to code the expenses to each vendor, so we can still pull vendor activity reports. Is anyone else using a credit card for payment options, and if so, how do you have that set-up? Thanks for your assistance.