Database Coordinator - Dexter and Southfield Schools - Boston Area

ce1ef9c7-305b-4670-9914-beaf7b0463df — Fri, 19 Jun 2009 17:21:39 GMT

Dexter and Southfield Schools
Database Coordinator

About Dexter and Southfield Schools

Dexter School is an independent K – 12 boys’ school. Southfield School, its sister school, educates girls in Kindergarten through grade 12. Students learn in single-gender classrooms, through the two schools share a campus and some teachers. School life is characterized by a commitment to academic excellence, a competitive spirit on the athletic fields, and a desire to contribute positively to the school family as well as the extended community.

Job Description

The Database Coordinator will take primary responsibility for the constituent database, and will assist other members of the development office in using this tool. The Database Coordinator will report to the Director of Development and work closely with the Director of the Annual Fund.

Duties and Responsibilities

· Manage gift entry and acknowledgement

· Maintain constituent data

· Execute mailings and solicitations

· Generate reports and queries

· Assist with database maintenance and clean-up

· Serve as a liaison between the development office and the controller and registrar

· Maintain, adapt, and create policies and procedures related to the database

· Assist with event preparation and registration

· Assist with website interface

· Perform other tasks as assigned

Requirements

Bachelor’s degree required, as well as strong attention to detail, excellent organizational skills, keen problem solving skills, ability to work independently and as part of a team, and the ability to work on multiple project simultaneously. Experience working in a fundraising office is required, and experience in an independent school is preferred. Proficiency in MS Office and Raiser’s Edge software are also required.

Please send resumes to Michelle Pontbriand, Director of the Annual Fund. mpontbriand@dexter.org

Development Coordinator - Houston, TX

a0b90208-05f4-432b-a84b-7cde95d0e2de — Fri, 30 May 2008 18:17:57 GMT

The Council on Alcohol and Drugs Houston

Title: Development Coordinator

Department/Team: Planning & Development

Reports to: Development DirectorSupervises: N/A

POSITION SUMMARY

The Development Coordinator reports to the Development Director and is responsible for maintaining The Raiser’s Edge database and managing all data, donations and reports; coordinating Planning & Development efforts related to major gifts, operating and program specific grants and campaign proposals; and performing select and specific functions directly aiding the Planning & Development team in reaching goals.

ESSENTIAL FUNCTIONS AND COMPETENCY CRITERIA FOR ACCOMPLISHMENT

1. Responsible for the following functions related to The Raiser’s Edge which directly aid the Planning & Development team to successfully meet requirements and expected outcomes. (50%)

Maintains the integrity of the database at all times.
Records all development activity in the database.
Inputs all donations into the database (such as special events, grants, honoraria, etc.).
Processes new data or changes to existing data in the database.
Creates, runs and provides reports from the database.
Produces all written correspondence (acknowledgement letters/notes, tax receipts) on behalf of the agency or team.
Informs the Planning & Development team of changes in the database or procedures.

2. Responsible for coordinating Planning and Development efforts related to the development of private grants. (30%)

Updates and maintains all electronic files.
Produces and maintains all hard files for major gifts, operating and program specific grants and campaign proposals.
Coordinates with development consultant and/or agency directors on completion and submission of grant proposals.
Tracks and reports grant results on a timely basis.
Coordinates foundation site visits to The Council.
Responsible for coordinating research and information collection on prospects.
Coordinates the workplan with any Development staff and consultants.

3. Administratively liaise with other departments such as Accounting. (10%)

Coordinates the relationship between The Raiser’s Edge and The Financial Edge databases.

4. Serve as an engaged and involved member of the Planning & Development team, functioning at a coordinator level and professionally representing the agency in all situations, both personal and professional.

Represents the agency and appropriately refers requests and questions.
Efficiently and effectively works well with others to maintain a close working relationship with the Planning & Development team and all other departments within the agency.
Maintains annual employee requirements of the agency.
Assures compliance with team- and agency-specific policies and procedures.
Demonstrates, by practice, a comprehensive understanding of the Code of Conduct and the Core Values by presenting her/his best self at work and carrying out work tasks in accordance with both.

5. Complete other duties as assigned. (10%)

Accepts additional assignments willingly.
Demonstrates an ability to perform a variety of duties, maintaining flexibility as clients’ and referral sources’ needs change.
Demonstrates an ability to respond to changing work loads and crisis and emergency situations.

EDUCATION AND EXPERIENCE QUALIFICATIONS

Required:

Undergraduate degree required
Proficient in Blackbaud’s The Raiser’s Edge database
Excellent communications skills – written and verbal
Excellent computer skills
Excel skills at a minimum of an intermediate level
Highly organized and have the ability to multi-task
Deadline and detail-oriented
Dynamic, energetic team player
Ability to take initiative when completing tasks

Expected:

Experience in a professional role including administrative responsibilities
Skills in use of technology, such as Excel, Word and database management
Experience in developing effective written materials
Minimum of three years work experience

The statements in this job description are intended to describe the general nature and level of work being performed. They are not intended as an exhaustive list of all responsibilities, duties and skills required. They may be supplemented as necessary; these additions are not to be construed as exhaustive.