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Change GL distribution of a check not posted yet

Last post 07-23-2008 9:55 AM by Connie Tibbetts. 2 replies.
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  • 07-22-2008 11:13 AM

    Change GL distribution of a check not posted yet

    I need to change the GL distribution of a check not posted yet but printed.  I cannot change the GL distribution line, nor ;change I make an adjustment

    using "new adjustment" tab.  Any help would be greatly appreciated.  Since it is not posted I would think I should be able to change it.

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  • 07-23-2008 7:05 AM In reply to

    • Jennifer Maroney
    • Top 25 Contributor
    • User Since: 2004
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    Re: Change GL distribution of a check not posted yet

    Since the GL distribution of the check is tied to the invoice, you’re not able to change the invoice distribution once it’s paid; even though it’s unposted.  To change the distribution, void and purge the check, adjust the invoice distribution, and then reprint the check to blank paper.  Purging the check will allow you to reprint the check with the same check number so you don't have to waste check stock. 

    Hope this helps.

     

  • 07-23-2008 9:55 AM In reply to

    Re: Change GL distribution of a check not posted yet

    Hi Sherry,

     

    Post the check and then go back to the invoice.  Open the invoice and under the tab that says "invoice" ( on the top) there is a "new adjustment line" on the drop down menu.  Click on that and change the G/L to the correct account number.  Save and then repost the transaction.  You do not need to void & purge the check.

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