We just initiated our first payroll giving plan for our Capital Campaign. Our organization has not integrated RE with the Great Plains accounting software that Finance uses. So...my question is this...what is the best way to enter the biweekly pledge payments. Payroll said they will send me the list of employees (over 200) that had the pledge payment deducted from their paychecks biweekly. Do I then enter the payments individually? Can they be batched? Should I push even harder for our systems to be interfaced?
Any input will be greatly appreciated!!
Thanks, Cheryl
Hi Cheryl,
We also allow payroll deduct and are not integrated with Finance software. Payroll sends us one check with the list of donors and their amounts. We deposit the check rather than doing a funds transfer. We use a batch template to enter the gifts to each record rather than a recurring batch because the amounts are usually different. I think a recurring batch might be easier, maybe something you want to check it out. Also, I would suggest you get data (and check?) from payroll on a quarterly basis if possible. We also have about 200 employees using payroll deduct and switched to quarterly from biweekly a couple of years ago. That change greatly reduced processing time.
I'm not pushing for integration with Finance. I reconcile monthly, then yearly, with our corporate accountant and it works well for us. And the auditors have no problem with our system.
Leslie
Thanks Leslie. Did you just change the reporting to quarterly?
Cheryl
What do you mean by reporting? Payroll sends us their list along with a check for total PD giving each quarter. They don't reporting anything to us biweekly, is that what you mean?
Yes, that's what I meant, sorry about the confusion. So, the deducts are still biweekly, however, Payroll sends their list to you quarterly.
Thanks for the info.