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Incorrect invoice date

Last post 06-23-2008 2:47 PM by Jennifer Maroney. 1 replies.
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  • 06-20-2008 4:14 PM

    • Ellen Horn
    • Not Ranked
    • Posts 2
    • Organization: Somerset Home for Temporarily Displaced Children

    Incorrect invoice date

    Reply Contact

    I have an invoice that is posted correctly. The only problem is that I entered the wrong invoice date (1/07 vs 1/08) therefore

    it keeps showing up on my Aged A/P report and that report and the Balance Sheet don't match. Does anyone know how

    to fix this problem? I can't void the check because it has already cleared the bank.

    Thanks

    Ellen Horn

    SHTDC
    Filed under:

  • 06-23-2008 2:47 PM In reply to

    • Jennifer Maroney
    • Top 200 Contributor
    • User Since: 2004
    • Posts 31
    • Organization: Blackbaud, Inc.
    • Products:  Accounting for Nonprofits, Admissions and Registrar's Office 6, Blackbaud Student Information System, The Education Edge, The Financial Edge

    Re: Incorrect invoice date

    Reply Contact
    Once an invoice is paid, you are not able to change the due date without voiding the payment.  Have you reconciled the check?  You can void a check as long as it has not been reconciled using Cash Management, even if it cleared your physical bank.   

    If you haven’t reconciled the check, void and purge the check, correct the invoice due date, and then reprint the check to blank paper using the original check number.  Purging the check frees up the number to be used again and printing to blank paper allows you to record the check without wasting check stock.  You can find the process to reuse check numbers in Knowledgebase solution BB63915. Hope this helps.

     
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