This looks like a good way to keep track of registration fees and tuition payments for next year. We have been holding these payments in Excel files then importing after July 1, the new fiscal year. We don't want these to show on this year's statements. We would like to hold them then apply all after July 1, 2004. Does this work? How can you post a payment without having it appear on the statement or on the activity tab for the current year?

Advance deposits work very well. A deferred income acct. is established and all advance deposits go there. On July 1st, they are automatically spread to pre-designated income accts. Adv. Dep. do not show up on student billing until the date reflected in configuration (July 1st in your case). We use advance deposits here. Charlene Turlington Lakeland Christian School

Thanks for your reply. It looks like we will try this. I have one more question if you don't mind. I would like to show the date of the original payment somehow either on the activity tab or on the statement. Do you do this? Any advice would be appreciated

Hi Sharon! When you receive a payment to be used as an advance deposit, you will first enter the payment, and at the bottom of the new payment, you will create a new advance deposit. There are two parts to this transaction: the payment and the advance deposit. The payment has its own payment date field, which you can use to record when the payment was originally received. There is also a generate on date on the advance deposit, where you can tell it when you want the credits to be generated from the advance deposit (for example an advance deposit that is created today, but that you don't want to generate until 7-1-09).

 I hope this is helpful!