I hope someone has this knowledge! When we have incoming transfer studetns, I will not be transferring their previous school's grades and GPA to our system but I DO want to indicate somehwere on the transcript that the student DID attend another school and to see the attahced transcript from said school. Any ideas? thank you

I put a note off to the side of my transcripts stating that in 2005-06 student attended Plainfield H.S., I do however also enter the classes that they took at those schools, although the GPA never figures the same! I do this by entering in NOTES, on the Student, Records Management. We use RO 6, then when you are in Notes, you enter the info that you want on the transcript, check the box print on transcript, and go from there! If you need any further help with it I will be happy to help!

I have created transfer courses (all begin with TR and a space) for each course students may have taken at other schools. In grades, enter grades by student, I then add the course and its grades, AND in the school field I enter the school the student attended. When the transcript prints, the courses from other schools are grouped together separately.

I've been tasked to come up with a method for including transfer courses on our trasnscripts. I don't need to include them in GPA calculations, etc. just show them on the trasncripts. If I underestand the EE system correctly, I must create a transfer course record for every course that I want to show on the transcripts, enroll the student in that course (retroactively), and assign a grade. We are a specialty school for math and science, and ALL of our students are transfer students from schools ALL over the state. If I create a transfer course for each students previous coursework (mostly Freshman and Sophomore years), I will essentially be creating a database of all the courses offered at all the High Schools in Oklahoma. This does not sound like a good idea to me. In our current system we create a text block for their Freshman and Sophomore work, and print the text block in the appropriate position on the trasncript. Is there a good way to do this in EE? I would really like to hear how other users deal with transfer courses (in EE or not) particularly those with high transfer loads. Thanks, Charlie Dillard

You have hit the nail on the head. It is a job and a half. We also put the transfer courses on our transcript (but do not include them in our GPA). As each student transfers in we add their previous school's courses to our database. We have courses from schools all over the country as well as our immediate area. Also, if one school gives 1/2 credit for a course but another school gives a full credit for the same named course, 2 different course records must be created unless you opt not to show Credits Earned for transfer courses. It is helpful to add the courses from within the student's record under the Education tab. You can add them using the Academic Summary button eliminating the need to add the school to every course scheduled. An alternative would be to type the academic history as a note. Both are time consuming.

We have to enter in transfer grades as many of our students are applying for the HOPE scholarship which is based on core courses. To do this you have to create "transfer" courses, these do not have to be scheduled. I have two generic classes(one academic and one elective) created with the semesters and credits that tend to be used most frequently (Fall, Spring and summer). You create the class using your school, then select "transfer" as opposed to "standard" or "mandatory". You will only have three Tabs to complete with a transfer course and you enter in the information as applies (it must match the semesters and credits your school uses or you will have to create another "school" to create variations on this- we have one called Historical school, which has different semester types (quarters and trimesters). Once you have created these two types of courses, you use the "copy" function to create new classes and simply rename them and add additional information as needed. Under the Grading Tab, make sure that the courses are "opened" for the years that you will want to enter grades in. I have found the quickest way to input the past grades is by selecting Grades, Grades by Student for the students who transferred in. You select the school (current one) and year for the grades to be entered in. You select the course, filter by using transfer courses (use a prefix XX so I know it is an outside course)in the teacher/school field, you enter enter in the name of the School and then in the appropriate marking periods you will enter in their grades. When you create the transcripts you will need to check the "include outside schools", the name of the school will print in place of the current school. It does not take long once you understand the process and in order for our students to accurately see their records and chances for getting the HOPE scholarship we have to provide this in one spot. In addition, HOPE requires all grades come from the graduating school (soon to be electronic format only). [i]--- Edited at 11/26/2006 5:14:11 PM by Karla Coop[/i]

This is an old post, but I'm curious...if you add transfer courses on the Education/Academic Summary can you still print them on the Transcript and/or use in GPA calculations?

 

Thanks-

KCS

 Greetings,

 Yes you can, if you create the course as a transfer course--you can elect to have the "course" show on transcripts as well as setting up the grade to calculate into the GPA.

 Cheers,

Steve Stewart

Assistant Principal

De La Salle Collegiate High School