Welcome to Forums Sign in | Join | Help | Forums
in Search





Make the world a better place.
Home Blogs Forums Photos Downloads
Forums » Product Forums » The Financial Edge » Accounts Payable » Purchase Orders - Receiving, Invoicing issue

Purchase Orders - Receiving, Invoicing issue

Last post 07-22-2009 1:15 PM by Cindy Wehle. 0 replies.
Page 1 of 1 (1 items)
Sort Posts: Previous Next

  • 07-22-2009 1:15 PM

    Purchase Orders - Receiving, Invoicing issue

    Reply Contact
    Our purchase orders include several lines for several different items of various quantities, affecting several different general ledger distribution accounts. There often are several receipts for partial shipments on the same purchase order.   Vendors will invoice for a portion of the items that are on one receipt, or several items from several different receipts on the same invoice.

     

    Item prices are often different from the original purchase order. We are aware there will be a shipping charge, but we will not know how much it will be until it is billed.  FE will not allow a zero line item, so another line has to be created to add the shipping charge when the invoice arrives. According to Blackbaud, in our A/P system we can ONLY invoice for an entire receipt, or all receipts. Problems:1.      When we invoice for each receipt, including the added shipping line, we end up with several entries on the check stub for each vendor invoice, making it confusing for our vendors to apply our payments.2.     When the receipt covers several items, and the item price is different, how is it determined which General Ledger account is changed?3.     When the receipt covers several items, and only a portion of these items are invoiced, how is it determined which General Ledger accounts are charged?  How are the rest of the items on the receipt invoiced later? 4.     Encumbrances are released when the invoice is processed.  When we have invoiced from a receipt for just a portion of the receipt, the funds for all of the lines on the receipt are released… when in actuality, they should not be until those items are physically received in our office and then invoiced against. Financial Edge does not have a solution. 

     

    Has anyone found a way to “work around” these problems?  We find it hard to believe we are unique in these issues.
Page 1 of 1 (1 items)