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Raffle tickets considered for Donor Wall amounts

Last post 04-30-2009 9:37 AM by Laurel Quaintance. 3 replies.
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  • 04-22-2009 2:56 PM

    Raffle tickets considered for Donor Wall amounts

    Reply Contact

    Our organization is doing it's first raffle and was wondering how do other organizations treat raffle ticket purchases.  Are the raffle ticket purchases included in the donor's cumulative giving for donor wall amounts?  Any words of wisdom will be greatly appreciated.Thanks!

     

    Janet Whitt

    Tanner Medical Foundation, Carrollton, Georgia

    Database Manager

  • 04-30-2009 8:55 AM In reply to

    • Michael Sherman
    • Top 50 Contributor
    • User Since: 1989
    • Posts 127
    • Organization: Sarasota Orchestra
    • Products:  Accounting for Nonprofits, The Financial Edge, The Patron Edge, The Raiser's Edge

    Re: Raffle tickets considered for Donor Wall amounts

    Reply Contact

    It depends on what is being raffled.  At another orchestra, we raffled a baby grand piano.  Each ticket cost $100 so we did keep track of those in our database even though there was no tax benefit for the purchaser.  We did include the $100 in their giving level. 

    We also sold tickets at an event without obtaining names and addresses so, of course, we don't track those.

    Since this is your first raffle be sure to check Georgia's rules about gambling and lotteries.  One of Florida's rules is that you have to offer a raffle ticket to anyone who asks for free.  I was required to print the rules on each ticket and in the brochure.  Here is what was required, by Florida, to be on a ticket for the Boys and Girls Clubs raffle ticket:

     

    Boys & Girls Clubs of Tampa Bay Howl at the Moon DrawingOfficial Rules and Regulations  1.             ELIGIBILITY: Employees of Boys & Girls Clubs of Tampa Bay and their family members are not eligible to enter.  Void where prohibited by law. 2.             GENERAL RULES:  One winner will be picked at random in a drawing at Boys & Girls Clubs of Tampa Bay, Steinbrenner Center, 1307 N. MacDill Avenue, Tampa, Florida 33607 on November 28, 2005 at 10:00 am.  Winner will be notified by phone and mail using the contact information provided when entry was made.  Taxes, if any, related to the prize are the winner’s sole responsibility.  Funds for the drawing prize will come from XYZ PRIZE PEOPLE.  Boys & Girls Clubs of Tampa Bay reserves the right to disqualify any individual that tampers or attempts to tamper with the entry process or the operation of the website.  Boys & Girls Clubs of Tampa Bay is not responsible for incomplete, illegible, misdirected, damaged, lost, postage due or late entries.  Boys & Girls Clubs of Tampa Bay reserves the right to cancel, terminate, or modify the online portion of the promotion if it is necessary due to computer virus, bugs, tampering, unauthorized intervention or technical failures or corruption of any sort, and award prize from eligible online entries and all eligible entries received prior to 11/28/2005. 3.             HOW TO ENTER:  Raffle tickets may be purchased at Boys & Girls Clubs of Tampa Bay Steinbrenner Center at 1307 N. MacDill Avenue, Tampa, FL 33607 813.875.5771 or on the website at www.bgctampa.org.  A $25 contribution is suggested; however, no purchase or contribution is required to enter or win.  Contributions will go to support operations at our three West Pasco clubs.  All contributions made are non-refundable.  No amount of your contribution is tax-deductible.  To enter drawing without a donation, please send a letter stating you wish to have a “no donation” entry with your name, address and phone number to: Boys & Girls Clubs of Tampa Bay, Howl at the Moon Drawing, 1307 N. MacDill Avenue, Tampa, FL  33607.  You will have an entry in our drawing.  Only one “no donation” entry per household allowed.  4.             PRIZE:  One grand prize winner will receive a certificate for a 7 day cruise for two and $1,500 in spending money.  Prize acceptance constitutes permission (except where prohibited) to use winner’s name and likeness for publicity purposes without additional compensation. 5.             WINNERS NAME: For the name of the winner after 11/28/2005, send a stamped self-addressed envelope by 12/28/2005 to Boys & Girls Clubs of Tampa Bay, Howl at the Moon Drawing, 1307 N. MacDill Avenue, Tampa, FL  33607. 6.             DEADLINE for receiving entries will be 11/23/2005. 

    7.             DISCLOSURE STATEMENT:  A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1.800.435.7352).  REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL OR RECOMMENDATION BY THE STATE.  Please refer to registration # CH-1670.  A professional solicitor has not been retained and the Boys & Girls Clubs receives 100% of your contribution. 

     

    Michael J. Sherman
    Database Administrator
    Sarasota Orchestra

  • 04-30-2009 9:31 AM In reply to

    Re: Raffle tickets considered for Donor Wall amounts

    Reply Contact

    Before you do a Raffle make sure you do your due dilligence. The IRS has some documentation of this on their website. I think it's called Gaming Publication for Tax exempt organizations. Also make sure you check your State Regulations - States may require you to have a License to hold raffles, and there may be regulations such as all the money has to be accounted for in a specific way and held in a bank account separate from your other money. There may also be dates that you legally can not hold a raffle (New Year's eve, Easter, etc..)

    We do count them for recognition purposes, but the raffle purchases are a receipt value of zero in our system.

     

    Laurel Quaintance
    Manager, Fund Development Services
    Filed under:

  • 04-30-2009 9:37 AM In reply to

    Re: Raffle tickets considered for Donor Wall amounts

    Reply Contact

    Also, there may be registration requirements on the Town, Village, or county levels as well as specific requirements about who can sell the tickets (underage children for example may be unable to sell)

    Laurel Quaintance
    Manager, Fund Development Services
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