Is is possible to seperate the current year Accounts Receiveables from prior year Accounts Receiveables not collected yet? On the General Ledger all of our AR show in one account. My boss would like for student billing accounts that have balances from the past school year to show under a different general ledger account. These would be families that are no longer here but still owe monies from the past year or years. How do other schools handle this?

If you run a report dated for the last day of your previous fiscal year for A/R balances from student billing, you can make a journal entry dated for the first day of the current fiscal year in the G/L to transfer that outstanding balance into another account  (perhaps named "Previous Year A/R").

This would allow you to separate the current year's student billing A/R from previous years.

The only caution will be that payments against old balances will have to offset the "Previous Year A/R" account and not the current years A/R.  In our system, Student Billling has defaulted in Configuration so that everything runs through a single A/R.

 To clear the student's account, you will have to post the payment through Student Billing, as usual.  Then, you will have to make a journal entry in the G/L to move that payment from the current years A/R to the "Previous year A/R" account so that it reflects payments against old balances.

Hope this helps.

  Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin:0in; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:10.0pt; font-family:"Times New Roman","serif";}

We do this in Student billing using the Billing Status field. I can run A/R reports a variety of ways and still maintain a single A/R account by fund. If your AR reports balance to GL that should be all that is needed. Trying to reclass student billing transactions after the close of the year sounds like a real headache to me.

Steve Harris