Accounts Payable

Knowledgebase Polls

Jennifer Maroney — Thu, 19 Nov 2009 23:12:53 GMT

How often does Knowledgebase provide you with the answers you need? Vote now!

If you can't find the answer to your question in Knowledgebase, do you use Case Central or do you call? Vote now!

Entering Invoices - Opinion on what to use for dates (Invoice, Due, Post)

Adrian Gregory — Thu, 05 Nov 2009 16:29:57 GMT

I would like to use one date, the invoice date, for all three of these date fields. I understand the reason many use a different due date (because this effects the ageing report) however we don't use an ageing report. I don't understand what the need is for a seperate invoice and post date. Can someone explain because it is my understanding from my business law class that a debt is due once the service has been completed(good received) and notification of the debt has been received via the invoice. So therefore it is my opinion that utilizing the invoice date for all three date fields (Invoice, Post, and in my case Due) is the simplist and most useful method. This would also allow one to know which period a particular invoice was posted into at a glance by looking at the date on the check stub. Also this would eliminate any reconciliation issues I have read about on this forum due to having invoice and post dates that are in different periods.

So what is the benefit of having a post date that is different from the Invoice date?

Does anyone else use the same post date and invoice date and agree it would simplify things and have some benefits...such as knowing what the post date is via the check stub and speeding up AP invoice entry, etc.?

Thanks,

Adrian

CT Electronic 1099

Joanne D'Amato — Thu, 19 Nov 2009 15:02:34 GMT

Has anyone submitted 1099's electronically to CT and does it work? I also have my vendor names set up as Last name, First (except for corporations). Will the commas cause a problem? Hope someone can help. Thanks! Joanne

GST problems - Canadian users?

Dorothy Sutherland — Wed, 18 Nov 2009 17:30:53 GMT

We have multiple problems with GST .Are there any other Canadian users having problems with GST?

Purchasing

Vicki Roberts — Tue, 17 Nov 2009 12:46:11 GMT

Does anyone have a Purchasing Policy and Procedure document they would be willing to share?

Accounts Payable End-of-Year Support Roundtable

Jennifer Maroney — Wed, 02 Sep 2009 15:18:38 GMT

On Tuesday, November 10 from 2:00 - 3:00 p.m. ET, we are having a Support Seminar and live Q&A session called "Accounts Payable End-of-Year Support Roundtable." Josh Grabia, a Financial Edge Support Specialist, will give an overview of the end-of-year process, including running end-of-year reports, setting up vendors to track 1099 activity, creating 1099 forms, and making 1099 adjustments. After each section, there will be time for your questions!

UPDATE: Due to an overwhelming response for this session we have closed registration. We are in the process of scheduling future Accounts Payable End-of-Year Support Roundtable sessions and will post the date, time, and registration link as soon as they are available.

If you voted in the original poll or posted your interest on this thread, you should have received an email with the registration information. If you did not receive the email, please email Jennifer Maroney

Accounts Payable End-of-Year Support Roundtable II

Jennifer Maroney — Wed, 11 Nov 2009 17:46:30 GMT

On Wednesday, January 6 from 2:00 - 3:30 p.m. ET, we are having another Accounts Payable End-of-Year Support Roundtable session. Josh Grabia, a Financial Edge Support Specialist, will give an overview of the end-of-year process, including running end-of-year reports, setting up vendors to track 1099 activity, creating 1099 forms, and making 1099 adjustments. After each section, there will be time for your questions. We only have 150 "seats" available, so register today!

Knowledgebase Videos

Jennifer Maroney — Wed, 28 Oct 2009 13:59:45 GMT

We've added video demos to Knowledgebase solutions for our most frequently asked questions. These demos take you step-by-step through specific processes, such as adding accounts to a Visual Chart Organizer (BB64859) and making check corrections (BB134966). You can find all available demos by searching "(includes demo)". Check out some videos and let us know what you think on the Knowledgebase Videos thread.

Tracking Credit Card Payments

Barb Mariner — Thu, 01 Oct 2009 21:30:22 GMT

I have read the 2004 posted forums on how credit card payments are being tracked in Accounts Payable and wonder if any new solutions have been found for this? We make one payment to the Credit Card Co. (Visa), debiting an accrual, then JE the individual charges to the expense accounts on a monthly basis. We now want to be able to track each charge and see the description of the purchase in the GL Reports. I don't see any way to do this without entering each purchase from every card individually. This could be an undertaking! Does anyone out there have a better method?

Forum Usage Poll

Jennifer Maroney — Wed, 07 Oct 2009 11:52:44 GMT

We want to know how you use the Forums - please take our poll in Forums Feedback.

Web Purchasing and POs - Anyone using this?

Terri Edney — Fri, 07 Aug 2009 20:29:06 GMT

We are considering using the PO module and WebPurchasing to automate our paper POs. My CFO would like to speak with someone using these systems to understand the pitfalls (if any) of the setup process.

If you are near the St. Louis, Missouri area, would you be up for a site visit?

Thank you

Electronic Signature on checks

Debbie Sing — Wed, 29 Jul 2009 19:58:40 GMT

Is anyone using the electronic signature on checks - I would like any information on the electronic signature process on FE - does it work efficiently, securely, what are your internal controls, etc. Can someone share their electronic signature process.

thanks

Purchase Orders - Receiving, Invoicing issue

Cindy Wehle — Wed, 22 Jul 2009 17:15:53 GMT

Our purchase orders include several lines for several different items of various quantities, affecting several different general ledger distribution accounts. There often are several receipts for partial shipments on the same purchase order. Vendors will invoice for a portion of the items that are on one receipt, or several items from several different receipts on the same invoice.

Item prices are often different from the original purchase order. We are aware there will be a shipping charge, but we will not know how much it will be until it is billed. FE will not allow a zero line item, so another line has to be created to add the shipping charge when the invoice arrives. According to Blackbaud, in our A/P system we can ONLY invoice for an entire receipt, or all receipts. Problems:1. When we invoice for each receipt, including the added shipping line, we end up with several entries on the check stub for each vendor invoice, making it confusing for our vendors to apply our payments.2. When the receipt covers several items, and the item price is different, how is it determined which General Ledger account is changed?3. When the receipt covers several items, and only a portion of these items are invoiced, how is it determined which General Ledger accounts are charged? How are the rest of the items on the receipt invoiced later? 4. Encumbrances are released when the invoice is processed. When we have invoiced from a receipt for just a portion of the receipt, the funds for all of the lines on the receipt are released… when in actuality, they should not be until those items are physically received in our office and then invoiced against. Financial Edge does not have a solution.

Has anyone found a way to “work around” these problems? We find it hard to believe we are unique in these issues.

printable a/p voucher

Tiffany McMillan — Wed, 21 Jan 2009 19:11:10 GMT

I am wondering if anyone prints their a/p vouchers from FE. Our current voucher is handwritten by the a/p person who enters the invoice. Then, I approve the coding and check run at the same time. I am finding that sometimes what is written on the voucher is not what is entered in FE. Double checking data entry is very time consuming. Does anyone have any suggestions?

Thanks, Tiffany McMillan

The Ledger Poll

Jennifer Maroney — Mon, 08 Jun 2009 15:33:07 GMT

We are revamping The Ledger, your newsletter about The Financial Edge, to make sure we're giving you the information you want and need.

Let us know if you read non-product specific articles in The Ledger poll.

Client Trust (IOLTA) Bank Account

Marlene Brodsky — Wed, 20 May 2009 13:42:12 GMT

We are a non-profit legal aid agency and I'm trying to set up a Client Trust (IOLTA) bank account within Blackbaud. We receive money from our clients that go into this trust account. Then we write checks on behalf of our clients to various vendors. We need to keep a separate balance for each client which equals the total dollars in the bank account. Any ideas how to best accomplish this would be appreciated. We currently have GL/AP/Fixed Assets/Payroll modules

Forums Cleanup Poll

Jennifer Maroney — Tue, 28 Apr 2009 16:05:52 GMT

To make searching the forums more efficient, we are considering deleting unanswered forum posts that are more than six months old. Take the poll in our Feedback Forum.

Moving line items up/down in AP invoices

Karol Carroll — Wed, 08 Apr 2009 18:58:07 GMT

I can do this in AR - why can't I do the same in AP? I have several recurring invoices that now and then I need to add a new line item and I want to have it grouped with other items in the same project (these invoices have at least 10 projects and at least 3 items per project.

Accounts Payable Invoice Approval Workflow

Karen McAlinden — Wed, 16 Apr 2008 14:56:42 GMT

We are working to improve our processes and would really appreciate if any other schools could share their invoice processing workflow. We do not currently use the Purchase Orders system. We are interested in knowing the "flow" from when the invoice arrives in the mail to the check being printed. If it would be easier to discuss this on the phone, please let me know and I'll be happy to call you. Thanks! karen

Cash Mgmt Module - Check Register

Dale Katsuyama — Fri, 13 Mar 2009 20:25:30 GMT

If you have the cash management module, how do you use your check register associated with Raisers Edge? Do you post RE to the check register? If so, are you able to reconcile to the bank statement? I’m having a difficult time finding a solution to working with the 3 components below:Raisers Edge [RE]Financial Edge [FE] checking account registerBank Statement Is there a solution to posting RE to the check register so that the check register may easily be reconciled against the bank statement? For example, the bank register will reflect the below: $100 online credit card donations [combination of Visa/MC/Disc]$200 in-house credit card donations [combination of Visa/MC only] Can RE post transactions to the check register as described above? Thanks.

Reconcile A/P Aging to G/L

Tim Mack — Thu, 22 Jan 2004 16:29:24 GMT

I am having problems each month reconciling the A/P aging to the G/L account (Accounts Payable). We have verified that all transactions hitting the G/L account come from the A/P module. However, each month the difference between the two changes. There are so many transactions involved that it is difficult to trace each one through. Anyone else having this kind of problem?

Transaction Codes vs. Attributes

Teresa De Long — Mon, 20 Aug 2007 17:06:10 GMT

In setting up FE, we are hung up on the use of Transaction Codes vs. Attributes. The user guides, knowledge base & previous forum postings have not been helpful. I would appreciate input on how you use transaction codes & attributes in your organization. Thank you in advance for your assistance. Teresa De Long Chicago Public Library Foundation Teresa D. De Long, CPA/MBA Director-Finance & Administration Chicago Public Library Foundation 20 N. Michigan Ave., Suite 204 Chicago, IL 60649 T:: 312.201.9830 x 22 F: 312.201.9833

AP EFT module

Debbie Stande — Thu, 26 Jun 2008 18:07:57 GMT

Hi,

For users that use the EFT module to pay vendors, could you please let me know which banks you use. Our bank doesn't do them.

Thank you

1099 R Prep Software suggestions

Mindy Cunningham Moran — Wed, 14 Jan 2009 16:13:34 GMT

If you are preparing 1099R's in your office, I am interested in software recommendations to prepare 1099-R's to charitable gift annuity donors.

A/P Batch report to review invoice input

Stephanie Edwards — Tue, 09 Dec 2008 17:58:30 GMT

I review the invoices inputted in Financial Edge. Currently I open the invoice to review which is time consuming. I need a report that print the following information for a batch:

Vendor name
Invoice number
Amount
G/L distribution
Project
Date