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Advancement Services Manager, Naperville, IL

Last post 08-27-2008 4:36 PM by Carol Pawlak. 0 replies.
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  • 08-27-2008 4:36 PM

    Advancement Services Manager, Naperville, IL

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    Status: Full Time, Exempt Job Classification: Office
     Job Summary:  This individual works as an assistant to the Director of Institutional Advancement and to the Institutional Advancement department to increase donor support for the Museum’s mission. This manager is responsible for coordinating direct mail and assisting with online fundraising initiatives, supervising the Advancement Assistant for Grants, maintaining the integrity of the donor database, and for providing administrative and project support to the department staff. Essential Responsibilities:     1.   Coordinate, conduct and lead activities to complete the annual direct mail appeals and online fundraising initiatives.  Responsibilities includes extracting information from the database, preparing the mailing lists, working with outside mailing/printing houses, assisting in the development of front-end and back-end premiums, and garnering acquisition lists for the direct mail appeals.     2.   Lead in the management of the donor database integrity, manage the gift-processing activities and utilize the database functions to support the Institutional Advancement (IA) department.  This responsibility includes receiving the donations (including in-kind documentation) and recording the donations for the finance office.  Generate the gift entry, acknowledgement and recognition process.     3.   Supervise the Advancement Assistant for Grants to accomplish annual fundraising goals and duties in support of the IA department.      4.   Assist with grant agreement processing in accordance with the D.C.M. grant proposal process.     5.   Coordinate the accurate completion of donor recognition initiatives, such as the donor wall, celebration tile program, donor lists in the quarterly newsletter and Website lists.     6.   Manage or assist in the production of queries, exports and reports from the donor database to provide information and analysis on D.C.M. fundraising progress.     7.   Work with the Finance department to complete a monthly and year-to-date reconciliation of gifts.  This responsibility includes monthly reconciliation and ongoing tracking for accurate documentation of gift categories (gift types, gift constituency, etc.) and involves coordination of various reports.    8.   Perform ongoing Raiser’s Edge coding analysis and cleanup, and when needed, develop and implement new coding to meet the needs of prospective fundraising initiatives.    9.   Support the work of department fundraising initiatives and events.  This will occasionally require assistance at off-hour and/or weekend special events such as Gala or cultivation events.  10.   Perform administrative support duties as assigned by the Director of Institutional Advancement, such as assisting in budget development, compiling board reports, tracking campaign results, and attending various meetings.  11.   Oversee the maintenance and integrity of the paper and electronic donor files and paperwork.  12.   Other duties as assigned. Job Relationships:

    o        Supervised by the Director of Institutional Advancement

    o        Supervises Advancement Assistant for Grantso        Must work well in a team environment and maintain excellent relationships with museum staff, board, donors, vendors, visitors and various D.C.M. constituencies. Education and Experience:o        Bachelor's Degree from an accredited college or university or equivalent experience. o        Four (4) years of related managerial and office experience, preferably in a museum or other non-profit setting or an equivalent combination of education, training and experience. o        Familiarity with the U.S. postal and presort requirements. Skills and Abilities:o        Proficiency in MS Word and MS Excelo        Proficiency in using fundraising software is required, preferably Raiser’s Edge. MS Access skills a pluso        Strong planning and organizational abilities and excellent written communication skills; high level of analytical, presentation, negotiation, problem solving and customer service skills. o        The nature of the work requires this person to execute assignments and tasks under only general supervision, to demonstrate strong initiative, to exercise considerable discretion and independent judgment, and to deal independently with volunteers, other departments, community partners and the public.o        Perform basic mathematical calculations. 

    The following abilities are required for the position:  (a) Communicate appropriately and clearly both verbally and in writing with telephone callers, office visitors and co-workers.  Comprehend and speak English with the general public and co-workers; (b) Operate office equipment in order to send and receive information with necessary optical, auditory and manual dexterity; (c) Use a keyboard and mouse to enter, retrieve or transfer words or data; (d) Sit for extended periods of time; (e) Lift items weighing up to 20 pounds occasionally; (f) Climb up and down stairs or use an elevator daily; (g) Tolerate dust and fumes from general cleaning and maintenance procedures.

    Optional requirements:      Manual dexterity necessary to handle bills and coins      Display the reading skills necessary to proofread written materials      Negotiate travel locally and nationally      Tolerate frequent interruptions in the work process

                Perform analysis on data to form reasonable conclusions and be able to demonstrate findings to others.

     Other:

    Must have driver’s license, own transportation and appropriate liability insurance.

    Position Available:  Immediately Supervisor:  Rosie Sajak, Director of Institutional Advancement How to Apply:             Send resume with letter of interest to:                        Rosie Sajak                        Director of Institutional Advancement                        DuPage Children’s Museum                        301 N. Washington St.

                            Naperville, IL   60540

    OR       rsajak@dupagechildrensmuseum.org OR      Stop in and fill out an application at DuPage Children’s Museum Application Close Date:  When position is filled.

     
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