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Development and Information Specialist - Milwaukee, WI

Last post 08-18-2008 5:21 PM by Misty Barthel. 0 replies.
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  • 08-18-2008 5:21 PM

    • Misty Barthel
    • Not Ranked
    • User Since: 2005
    • Posts 11
    • Organization: Milwaukee Public Library Foundation
    • Products:  The Raiser's Edge

    Development and Information Specialist - Milwaukee, WI

    Reply Contact

    Milwaukee Public Library Foundation
    Development and Information Specialist

     Reports to: Executive Director, MPL FoundationHours: Fulltime, some evenings, and weekends for special events

     

    Basic functions of position: Assist the Executive Director and Director of Annual Giving in raising $1,000,000 (+) annually to provide support for books, materials, programs and facility enhancement needs of the Milwaukee Public Library and to cover all operational expenses of the foundation.  Major responsibilities include database management, basic accounting functions, and general office operations. 

     

    Position description and responsibilities:
    Serving as a key member of the MPL Foundation team, this position is responsible for e    stablishing and maintaining the infrastructure and systems for effective workflow and achievement of goals. This includes gift and data entry and other related functions, such as researching and locating lost donor addresses and phone numbers, the producing and mailing gift of receipts, maintaining audit batch files, and updating membership and mailing lists.  This position will also assist members of the MPL Automation team in the development and implementation of systems to ensure that donor information is recorded properly and that foundation staff has the information needed to successfully cultivate and steward prospects and donors.  Responsibilities also include assisting the Executive Director with activities of the board of directors, staff, and office operations.  Provide support to the board and operations of the Friends of MPL.  Oversee donor database management; assist with the major events and other donor related activities.

     

    This also includes the following:
    • Utilize Raiser’s Edge database to maintain and disseminate needed information for relationship building, research, solicitation and stewardship.
    • Record gifts accurately, using the accompanying documentation and information provided by the donor, foundation staff, and others to determine the correct donor, fund allocation, program code, pledge payment schedule, and other critical information.
    • Produce accurate donor receipts according to the foundation policies and procedures.
    • Maintain affiliations, contacts, mailing lists, and prospect tracking in support of fundraising programs.
    • Ensure the integrity and management of the web presence to facilitate contributions, information and donor involvement and communication.   
    • Assist with mailings, special event projects, and other administrative tasks as needed.
    • Plan and implement software upgrades in conjunction with MPL Automation Department for department specific software.
    • Manage Matching Gifts processing and follow-up.
    • Serve as general reference source for inquiries.  
    • Other projects and responsibilities as assigned.
    Knowledge, skills, and abilities:
    • Ideal candidate will be self-motivated, able to work independently as well as a member of a team, have strong interpersonal and communication skills, and excellent organizational skills.
    • Raiser’s Edge database experience preferred.
    • Strong ability to work in a multi-task environment and handle changes in priorities and ability to interact with a variety of people.
    • Proficient in MS Suite (Word, Excel, Access, Outlook – especially mail merges and pivot reports) and standard office management software.
    • Experience working with QuickBooks accounting software is highly beneficial.
    • Proficiency in basic bookkeeping.
    • Ability to meet deadlines.
    • Discretion with confidential materials required.
    • Ability to work efficiently and accurately with details required.

    Minimum education and experience required: 
    College degree preferred from accredited college or university.  Educational background and/or experience in business, information management or computer science, fundraising, or development helpful.  1-2 years of experience in a fundraising environment; experience with databases is essential.  1-2 years of experience with computer or billing systems and an understanding of gift processing and database management in a non-profit setting required.  Candidate will have excellent written, verbal, and inter-personal skills.  Affinity with the overall mission of the Milwaukee Public Library required.

     

    Contact: letter/resume and three references to Meg Diaz, Executive Director, Milwaukee Public Library Foundation, 814 W. Wisconsin Avenue, Milwaukee 53233 (414) 286-8703 or email at: mmdiaz @ mpl . org (without the spaces)
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