GENERAL SUMMARY

• Oversee accurate and timely daily processing of all gifts ensuring Records and Acknowledgments Assistant’s gift processing meets requirements.
• Accurately record of all Development and Membership Department contributions, pledges, memberships, adopts, event revenues and Board dues from website, phone, mail orders and on-ground sales.
• Update and maintain donor records in a timely manner - create new records, maintain existing, review updates provided by other staff members, and maintain the integrity and accuracy of the database through regular monitoring.
• Prepare and process all appropriate donor acknowledgments and related collateral materials including but not limited to necessary tax receipts for all donors, and acknowledgment letters for annual donors of $75 or more.
• Train Records & Acknowledgment Assistant on all aspects of his/her duties as well as proof his/her accuracy.
• Ensure that all Accounting month-end deadlines are met.
• Oversee production of membership cards and work with Membership and Development to coordinate basic benefit fulfillment for donors, utilizing volunteers as necessary.
• Coordinate with Membership Coordinator to ensure that they have the necessary information for Membership and ADOPT benefit fulfillment.
• Work with Gateway Pavilion and retail staff to ensure timely receipt and accuracy of on-grounds Membership, ADOPT and Development sales.
• Document and update gift entry and acknowledgment procedures.
• Other duties as assigned.

• Successful candidate likely to have 3+ yrs experience in not-for-profit or allied development department.
• Must have comprehensive working knowledge of Raiser’s Edge.
• Working knowledge of integrated office software systems required, Microsoft Office is preferred.
• Knowledge of general office and accounting practices and procedures helpful. 
• Accurate text and numeric typing required. 
• Strong attention to detail, organizational and inter-personal skills are musts.

Bachelor’s degree recommended.

Note: A comparable combination of education, experience or training that would provide the level of knowledge, skills and ability required may qualify individuals.