I'm new to F/E and need help. In 2004 an adjusting entry was posted as an invoice in the A/P sub-ledger and no payment was applied to the invoice. I need to remove the invoice from the Open Invoice. I am currentely being audited and in the begining of a new fiscal year if I apply a payment it would be another year before it is remove. I cannot void the invoice.

Sounds like to easiest thing to do is to create a bogus credit memo and apply it against the invoice. the posting for the credit memo would be the only thing "wrong" in the GL for this current year. the application of the CM will reduce the invoice owed to zero on the open invoice report. depending on how your have your invoice business rules set up: if you have set up to "pay" zero invoices you are done. if not then you will have to include the zero invoice in a check run to completely remove it from the report. periodically i run a few zero invoices against bank drafts for zero value to clear them from the invoice reports. i have to temporarily change the business rules to allow zero value postings to get this done, but it does clean up the AP listing reports.

Since you can't delete the invoice, I was thinking the same as Ed. The credit memo would be the easiest.

Since the invoice was described as an adjusting entry, I am assuming there was a meed to record an expense for this vendor that had already been paid (One-time check?). I would also create a credit memo to apply to the invoice, but I would set the date of the CM as the same day of the invoice, then select DO NOT POST. This will allow you to remove the invoice from the open-invoice report and not affect the P&L or B/S for either year. Be sure to use the Notes tab to explain what you did in case someone looks at it later. Stephen Gabrielli Agency Administrator L.A. Family Housing Corp.

Thank you for your assistance it's greatly appreciated. Stephanie.