Has anyone used the budget module or projects to budget for a new building? I am tempted to just do this in Excel, but would like to use FE if possible. I do use the budget manager for our regular yearly budgets. Any suggestions? Thanks, Gerald O'Keeffe Elgin Academy Elgin, IL 613 students, ps-12

Gerald, We currently use projects to track our 1000+ funds and would open a new project/fund to track capital initiatives such as building or improvements. Hope this helps!

Judy, We are planning on using projects for our capital projects this year also. How do you handle capital versus operations projects? How about projects with capital and operations? Also since the projects retain equity from year to year, what do you do after a capital project closes? Do you take the project number off? Thanks, Chuck

Hi Chuck, We're a large operation using BB for tracking funds (over 1000) of various types, as well as tracking capital initiatives. Using "Projects" in BB for capital or operations type projects is essentially tracking expenses or income related to the project. With that in mind, you would close out the project (capital or operational) through fund balance and then mark the project "Inactive" in BB.

Thanks Judy, We were planning on charging our fixed asset accounts with the project number for our capital projects. It sounds like you charge expense accounts. Does your auditor reclassify them to assets? If you charge fixed asset codes how do you close them out? Thanks. Chuck

Hi Chuck, I guess i should clarify my statements. When i said that we used "Projects", i meant that we set up a brand new fund with its own set of G/L accounts (so we can consolidate across funds/projects)and book the transactions associated with the capital/organizational initiatives the same way we would any other fund. Then, when the capital project is complete, we close out the fund/project. Hope i didn't confuse you. Perhaps your organization is not set up the same as ours. Judy