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Hi Bonnie, I was reading all of the posts and 1) I work for a non-profit org. and the IRS has forced our auditors to be more deliberate when it comes to the books so it's important that the post date be for the month that the activity will take place regardless of when the check is cut so that I'm not having to separate payables each month recording prepaids and accruals 2) since making invoice and post dates the same is not an option for me how can I get the aged payables report to work for me. In the module I select aging for i.e. 5/31/08 and post date as same. The transaction and due dates are set to include all dates. It's more than the GL every time I try to use it. This question is not just for Bonnie...anyone who reads it I'd very much appreciate your feedback and help.
We have a number of payments we make each month (in our Refugee program) in which the invoice is dated in the next month but the check is written in the current month. In order to tie out the a/p each month, we run a g/l report, an open invoice report and a vendor activity report. The first two use the standard format you'd expect. The last one is run with a transaction date of Next fiscal period. This report gives you both the post date of the invoice and the payment date of the check. The total of invoices with payment dates in the current month but invoice posting dates in the next month gives us the difference between the g/l and open invoice report. Our auditors are happy with the way these three reports tie out each month.