We are going to post progress reports to NetClassroom. Because we are going to hold some reports for various reasons, we will filter those students out. However, does anyone know if there is a way to have a message "pop up" for those families whose reports are being held that says maybe "call the school" or something to that effect? Thanks!

Jan, We have a similar situation that we use for holding report cards. What I do is generate a special report card for those students that only contains text, no grades or other information. The text will say something like - your report card has been held due to xxx, please contact the business office. I then post this special report to only those specific students. Once they have ben released, I post their real report card. It's a bit of work, but we don't have a lot of holds and it is fairly effective.

Norm,

How do actually create this special report card?

Liz, we actually don't have to use this special report card anymore.  A few years ago Blackbaud added the Hold Code feature which prevents, based on how you set it up, from someone seeing grades or report cards, or other things, when their account is on "hold".  It has been a tremendous time saver and it gets parents attention who are a bit slow on paying the bills.  But, to answer your question, the special report card was blank except for the Summary/Notes tab where we added a Freeform Note.  In the note it said, "

Your student's Report Card has been held due to a past due balance on your account. Please call Mrs. Moneybags in the Business Office at (770) 555-5555 to make payment arrangements. 

 

Other than the student name and such, this was the only thing on the report card.