Does anyone out there adjust gifts, such as if you received a donation and the check comes back from the bank as "Account Closed"? I was thinking that if I continue to just delete the gift rather than adjust it I will not have a way to trace what happened to gift for auditor and balancing purposes. Any ideas?

We absolutley always adjust gifts to zero in this case - the adjustment report then can be used as validation for the accounting office & Audits. Notes can be put on the adjustment so you know it was a bad check. (If I get bad checks, I also annotate their account so we don't take checks from them again) Laurel Quaintance Friends of Bassett Financial Analyst Cooperstown, NY 13326 [Email Removed] 'please forgive my typing mistakes!'

I have trouble in this area. The reason being is with our Finance Dept. we balance after each month fund for fund penny for penny and then our books are closed for that month. If you make any adjustments it will go back and affect the previous month as well as the current month. However, if you are within the same month you will be okay. I also use this feature if we move money from one fund to another fund so that I have record. I don't know if this really helps you any or not.

Staci J. Maine
Coordinator, Donor Programs
The Ohio Masonic Home
Benevolent Endowment Foundation, Inc.
Five Masonic Dr.
Springfield, OH 45503
937-525-4983
[Email Removed]

An adjustment is exactly what we need when the gift was in a previous month. This way we send up with our financials the adjusted gift report and they can resolve the change for the month. I will occasionally change gifts or delete them without adjusting them if the happen within the same month if I think that an adjusment will confuse things more. Mostly I still prefer adjusting. What I would love is to be able to filter out the adjusted to zero amount gifts on the gift tab. My users come to me all the time reporting that there is a zero amount gift and ask repeatedly why do we need to keep them on the record. If I could just filter them out I would be a happy database manager. Melissa S. Graves Manager, Development Database & Direct Mail Planned Parenthood of Connecticut [Email Removed] 203-752-2804 P.S. Over 30 RE Forum users have now decided to to meet while at the October Conf. Email me if interested in joining us.

Melissa, this is another one of my issues with leaving $0.00 gifts in the record.  If it is a GIK, then it is okay.  It counts as a gift and is recorded as "1" gift.  If it is a Write Off, then it can be filtered out of reports and you can also have the extention " - WO" appear in the gift screen. 

 

thanks

Deb Fox

In our organization, the Finance department does the financial data entry.  Our policy is that we never make adjustments in RE, because of the fact that it changes the report in the month that the original gift was recorded.  This is totally unacceptable as far as GAP.  If/when we have an NSF check that is replaced by the donor, we re-deposit the check and record the transaction only in FE.  If we should have a stop-payment or account closed check, then we would make a note in the Constituent gift record, and make the adjustment (again) in FE only.  That way, we can go back a print RE reports that will come out the same as they did in the month they were created!

I know that, if RE and FE are integrated, the RE adjustments can be limited to the period in which they are made.  I really would like to see that feature available for non-intetrated users, too!