We run into a problem every year because in February we're still receiving the current year's tuition payments, but we're also receiving deposits and full payments for the following year. Does anyone have a suggestion that would allow us to print reports to show one year without including the other year or is it impossible since they overlap? Thanks!

We set up in Billing fees as advance payment. Select billing year for year you want distributed in. It will be generated in the month/s you select. However, first you may want to set up a deferred registration/tuition in chart of accounts. If goes into deferred tuition it will not show up on this year tuition acct. And you can always run GL report for deferred to see who paid. Hope this helps. PEGGY BERRY ST. MARY'S RYKEN HIGH SCHOOL

We put charges on the student account for reenrollment fees with a 7/1 transaction and post date but mark them as do not post. We copy the fees and establish the next fiscal year and do all the advance payments as either advance deposit reqistration with a scheduled distribution month of July so that when you do that advance deposit registration it automatically is scheduled for July and any tuition payments would be advance deposits for the next year and scheduled as you would the payments. Then after July 1 I globally change the do not post on the charges to not yet posted and post the charges and apply the advance payments so that all the transactions show and you can run reports at any time as to who has paid registrations or advance deposits for the next year. This seems really wordy if you need to call I will be glad to speak to you. Our phone number is 757-547-9595. Foxie Castelow from Greenbrier Christian Academy

At my school we do as Peggy Berry does, above. We create a billing fee in Configuration called Advance Deposit, for every billing year. A genereal ledger account exists to which the credits are sent, separate from current payment credits. Student Billing automatically holds those credits in a separate "bucket", which you can find in each student's activity tab, under Fee Schedules. When you new billing year rolls around, the credit automatically rolls over to show as current activity. Any sort of pre-payment can be entered this way. There is a discrete report in SB for Advance deposits; it also appears in your GL report for that particular account. Flintridge Sacred Heart Academy La Canada-Flintridge, California