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Executive Assistant- Louisiana 4-H Foundation (Baton Rouge, LA)
Executive Assistant- Louisiana 4-H Foundation (Baton Rouge, LA)
Last post 11-03-2009 7:05 PM by
Eric Eskew
. 0 replies.
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11-03-2009 7:05 PM
Eric Eskew
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Organization: Louisiana 4-H Foundation
Executive Assistant- Louisiana 4-H Foundation (Baton Rouge, LA)
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Contact
Executive Assistant (Administrative Coordinator 4), Baton Rouge
Date Expire: 11/6/09
Organization:
LSU AgCenter- Louisiana 4-H Foundation
This position performs complex, often specialized, paraprofessional duties that require independent judgment in support of the administrative functions and general operations for the 4H Foundation.
Specific duties include:
100%
Administrative Support
Data Base Management
Maintain and update Foundation website on a regular basis
Track all donations and donor correspondence
Responsible for maintaining the Raiser’s Edge data base.
Updates addresses, biographical data, contact management on all donors and prospects, address changes and other changes to the system on an ongoing basis
Generates reports, labels and letters as needed from the data base.
Gift Tracking
Opens and records all gifts, enters each gift into the system with proper coding
Prepares checks for deposit, generates reports as requested.
Meeting Management
Coordinates arrangements for catering, hotels, registration, etc. for all 4-H Foundation sponsored activities/programs
Prepare all materials for board meetings
Attend board meetings and assist with agenda items
Record minutes of all board meetings, conference calls, etc.
Coordinates logistical details for meetings, including locating and scheduling meeting rooms, purchasing supplies, arranging food service, reserving hotel accommodations and scheduling transportation.
Prepares and distributes notices and reminders of committee meetings, tracks meeting attendance, prepares materials (agendas, etc...) for meetings created by the Executive Director,
Makes reminder calls to volunteers prior to meetings, manages meeting logistics (room set
up, AV equipment, refreshments, etc....).
Financial Management
Maintain detailed accounting records of foundation endowments, contributions and income that are associated with all Foundation funds.
Assist with all funding recipients to ensure proper reimbursement policies are being followed
Prepare financial statements for presentation to the board
Submit all check requests for foundation approved expenses
Monitor account balances for LSU Foundation funds
Monitor account balances for Campus Federal funds
Creates documents, flyers and other materials using desktop publishing
Generates reports with charts, diagrams and other visuals as needed, creates power point presentations for various applications as needed.
Manages outbound e-newsletter data base and distribution.
General Duties
Follow up with board members and donors
Prepare information for Annual Report
Maintain and update donor database and files
Experience and proficiency in Microsoft Word and QuickBooks
Knowledge of donor tracking software Raiser’s Edge strongly desired.
Knowledge of Excel, Power Point and Publisher.
Ability to work across platform.
Ability to work with an array of volunteer leaders and attend to the demands of multiple projects.
Proven ability to maintain confidentiality.
Generates correspondence for the Development Office as needed
Maintains filing system for the office, answer telephone, check voice mail, maintains and orders office supplies, maintains equipment inventory, manages equipment lending system.
Required to travel
Attends meetings, functions and events as needed
Attends training sessions and workshops as needed
Overnight travel as needed (approx 15-20 nights per year)
Performs related duties as assigned.
How to Apply:
http://www.civilservice.la.gov/index.asp
Go to Job Seekers. Gives instructions on how to create a profile and get tested.
https://lsusystemcareers.lsu.edu
Create a profile and actually apply for Civil Service position.
Filed under:
gift management
,
gift processor
,
Development Assistant
,
Development and Communications
,
donor recognition
,
accounting
,
finance
,
gift acknowledgement
Page 1 of 1 (1 items)