• Data Base Management
• Maintain and update Foundation website on a regular basis
• Track all donations and donor correspondence
• Responsible for maintaining the Raiser’s Edge data base. 
• Updates addresses, biographical data, contact management on all donors and prospects, address changes and other changes to the system on an ongoing basis
• Generates reports, labels and letters as needed from the data base.
• Gift Tracking
• Opens and records all gifts, enters each gift into the system with proper coding
• Prepares checks for deposit, generates reports as requested.
• Meeting Management
• Coordinates arrangements for catering, hotels, registration, etc. for all 4-H Foundation sponsored activities/programs
• Prepare all materials for board meetings
• Attend board meetings and assist with agenda items
• Record minutes of all board meetings, conference calls, etc.
• Coordinates logistical details for meetings, including locating and scheduling meeting rooms, purchasing supplies, arranging food service, reserving hotel accommodations and scheduling transportation.
• Prepares and distributes notices and reminders of committee meetings, tracks meeting attendance, prepares materials (agendas, etc...) for meetings created by the Executive Director,
• Makes reminder calls to volunteers prior to meetings, manages meeting logistics (room set  up, AV equipment, refreshments, etc....).
• Financial Management
• Maintain detailed accounting records of foundation endowments, contributions and income that are associated with all Foundation funds. 
• Assist with all funding recipients to ensure proper reimbursement policies are being followed
• Prepare financial statements for presentation to the board
• Submit all check requests for foundation approved expenses
• Monitor account balances for LSU Foundation funds
• Monitor account balances for Campus Federal funds
• Creates documents, flyers and other materials using desktop publishing
• Generates reports with charts, diagrams and other visuals as needed, creates power point presentations for various applications as needed. 
• Manages outbound e-newsletter data base and distribution.
• General Duties
• Follow up with board members and donors
• Prepare information for Annual Report
• Maintain and update donor database and files
• Experience and proficiency in Microsoft Word and QuickBooks
• Knowledge of donor tracking software Raiser’s Edge strongly desired. 
• Knowledge of Excel, Power Point and Publisher.  
• Ability to work across platform.
• Ability to work with an array of volunteer leaders and attend to the demands of multiple projects.
• Proven ability to maintain confidentiality.
• Generates correspondence for the Development Office as needed
• Maintains filing system for the office, answer telephone, check voice mail, maintains and orders office supplies, maintains equipment inventory, manages equipment lending system.
• Required to travel
• Attends meetings, functions and events as needed
• Attends training sessions and workshops as needed
• Overnight travel as needed (approx 15-20 nights per year)

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