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Query Fund Distribution Problem... HELP!?!?

Last post 09-24-2009 12:24 PM by Laurel Quaintance. 3 replies.
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  • 09-23-2009 7:30 PM

    • Mike Malan
    • Not Ranked
    • Posts 1
    • Organization: English Language Institute/China

    Query Fund Distribution Problem... HELP!?!?

    I am a RE user and have been trying to reconcile our income from RE to our General Ledger.  Pulling income based off of Fund Distribution Credit Account number seems like the most logical criteria to use for the Query.  The problem is this: gifts in our database that are split between two different funds with different distribution credit account numbers end up getting the total gift amount added into each of the seperate distribution accounts.  This is throwing our reconciliation WAY OFF!  Is there an output that I am unaware of that will result in showing the split amount of the fund that is tied to the queried distribution account number?

  • 09-24-2009 5:12 AM In reply to

    • Charlotte Ory
    • Top 50 Contributor
    • User Since: 2003
    • Posts 122
    • Organization: British Museum Development Department
    • Products:  The Raiser's Edge

    Re: Query Fund Distribution Problem... HELP!?!?

    Under the fund section in a query you will find the field split amount.  Use this field when querying on split gifts to avoid the gift double counting.

    Good luck!

     

    Charlotte Ory
    Raisers Edge Consultant and Trainer

    07834 407 858
    charlotte@charlotteoryconsulting.co.uk
    www.charlotteoryconsulting.co.uk
  • 09-24-2009 12:17 PM In reply to

    • Tracie Cassidy
    • Top 10 Contributor
    • User Since: 2002
    • Posts 467
    • Organization: Children's Hospital Foundation
    • Products:  The Raiser's Edge

    Re: Query Fund Distribution Problem... HELP!?!?

    Mike, 

    Under Campaigns, Funds, & Appeals there is a Split Amount field. But this field is not available in any of the canned reports; so it's problematic for us. For that reason, we do not use split gift amounts when entering gifts. If we receive a $100 check for 2 different funds, we create two separte gifts; one to each fund for $50.

    Tracie J. Cassidy
    Database Coordinator
    Seattle Children's Hospital Foundation
    Seattle, WA
  • 09-24-2009 12:24 PM In reply to

    Re: Query Fund Distribution Problem... HELP!?!?

    If you run Reports under financial reports and your format is based on fund, the distributions to the fun is correct. The gift detail & Summary report works well

    Laurel Quaintance
    Manager, Fund Development Services
    Friends of Bassett, Inc.
    607/547-3081

    Donate Now! https://www.friendsofbassett.org/fob.php

    Bassett Healthcare: Right Where You Need Us

    Bassett Healthcare, A network of 5 Hospitals and over 25 Health Centers, offers the finest medical care to residents of rural Central New York
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