I hope someone who has run into this problem can make a suggestion. We just had an event and sold Raffle Tickets there. All money received was in cash and was untracked who the individual donors were. 

Now I need to add the funds raised in cash into the Raiser’s Edge. I’m not sure how to do this! Do I create a record to enter all the funds at once under? I don’t think a constituent record would be totally accurate – and if I did that what would I name it? Is there a common practice for this? I’m sure organizations run into it all the time!

Please let me know any thoughts/suggestions!

Thanks for your help!

Hi Vanessa,

I may have a suggestion for you. In my past work experiences, we created an appeal for Raffles.  Say Raffle at Corporate Event.  We usually had the names of the individuals, so we would enter the appeal on each of the constituents' gift record, along with the Campaign and Fund, that the Raffle monies were associated with. 

If getting the names is not possible, you can create a constituent record - Event Raffle Ticket.  Enter the raffle monies into the gift record, that would include your raffle appeal, in addition to your fund and campaign. Make notes regarding the raffle, and in short mention why this constituent record has been created, and what the purpose was for. Just for imformative reasons. You could include the name of the event of where the raffle took place. We do this for gifts that are anonymous, where there are no names attached to the gift. Hope this was helpful. 

My previous job had many raffles at events.   We had a record "Misc. Cash"  We would enter the money there with the appropriate Fund and/or Appeal.  Also would put a note in the reference line indicating which event/raffle the dollars were from.  This works if you have a fund, or appeal for the event.  We also had an appreal packeage called "raffle".  If the donor paid for his/her raffle ticket witha check, we would puut it on their record with the same fund and appeal, package as for the cash but with th e receipt amount of $0.00.  or the winner with the amount (FMV) of goods received

 Hello there,

For your question i think i would simply put the cash under the Anonymous Donor records (if you got one) and then put the money in the same event appeal but in a different package called Event X Raffle. 

If it is an event your organization runs and the raffle proceeds were from that event I would put it on your organizations record and link it as an other donation to the event (if you have the event module) That is how I handle raffles, and cash donations from events. If it is not your event, my practice has been to put it on the record of the organizer of the event if they are donating to us.

I believe it is better to put it on a record called "unknown donor" or the like.  When you do analysis of where money comes from then you have individual money on organization records making the organization totals higher than they should be.  My unknown donor has the constituent code of individual so it is categorized properly.

That's a good point. I don't see that as a problem for in house events. The reason we put it on the organizer of the event if it wasn't ours is so that we give them recognition credit (one of our policies).

It is our practice to place all raffle and auction monies in our Foundation record and list money as cash for the event.  However, it is a good idea to itemize the type of cash gifts you receive.  I would use a subcategory in gifts to track the specifics of money received from sources that contain a group of buyers.

Hope this is helpful. 

We have 2 constituent records: One for Annonymous (personal) donations and one for raffles where we don't know names. This helps us segment a little bit. We credit the annonymous donation or raffle total to which ever appeal or event, if we can, like a raffle at the golf tourny, XYZ program, etc. We have done raffles at corporate events, or been given the proceeds of raffles held, so we have given the corporation credit and put the raffle on their record and coded it "Third Party Event."