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Records & Acknowledgments Assistant, Lincoln Park Zoo, Chicago, IL

Last post 03-04-2009 2:36 PM by Jacki Moriarty. 2 replies.
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  • 01-03-2009 4:21 PM

    Records & Acknowledgments Assistant, Lincoln Park Zoo, Chicago, IL

    JOB TITLE: Records and Acknowledgments Assistant; DEPARTMENT: Development; REPORTS TO: Fundraising Technology Manager; STATUS: Exempt

     

    GENERAL SUMMARY  Record contributions, gifts, and memberships, producing appropriate acknowledgements in a timely manner. Process includes creating or updating address and other information to ensure an accurate donor database. Produce standard reports as required.

     

    ESSENTIAL JOB FUNCTIONS
    • Accurately record all Development and Membership Department contributions, pledges, event revenues and Board dues from website, phone, mail orders and on-ground sales.
    • Update and maintain donor records in a timely manner - create new records, maintain existing, review updates provided by other staff members, and maintain the integrity and accuracy of the database through regular monitoring.
    • Prepare and process all appropriate donor acknowledgments and related collateral materials including but not limited to necessary tax receipts for all donors, and acknowledgment letters for annual donors of $75 or more.
    • Work with Membership and Development to produce membership cards and coordinate basic benefit fulfillment for donors, utilizing volunteers as necessary.
    • Coordinate with Membership Coordinator to ensure that they have the necessary information for Membership and ADOPT benefit fulfillment.
    • Work with Gateway Pavilion and retail staff to ensure timely receipt and accuracy of on-grounds Membership, ADOPT and Development sales.
    • Retrieve and process all website Membership and ADOPT orders and contributions. 
    • Other duties as assigned, including special events.
     KNOWLEDGE, SKILLS AND ABILITIES
    • Successful candidate likely to have 2+ yrs experience in not-for-profit or allied development department. 
    • Must have comprehensive working knowledge of Raiser's Edge. 
    • Working knowledge of integrated office software systems required, Microsoft Office is preferred.
    • Knowledge of general office and accounting practices and procedures helpful. 
    • Accurate text and numeric typing required. 
    • Strong attention to detail a must.
     EDUCATION  High school grad required, BA/BS preferred.

    Go to http://www.lpzoo.org/info/employment/index.html for a printable version of our employment application.
    Or visit our Administrative Center located at 2001 N. Clark St., Chicago, IL 60614. www.lpzoo.org
    Cover letters and applications are required with all resumes.

    Lincoln Park Zoo is an Equal Opportunity Employer

  • 02-04-2009 9:28 AM In reply to

    Re: Records & Acknowledgments Assistant, Lincoln Park Zoo, Chicago, IL

    Recently relocated to Chicago from Washington, DC.  Is this position still opened? T. Juneja

  • 03-04-2009 2:36 PM In reply to

    Re: Records & Acknowledgments Assistant, Lincoln Park Zoo, Chicago, IL

    Hi Tika, the position is no longer open. I'm sorry I didn't see your posting before this point in time.

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