Ensure Your Attendance Cycle Days are Correct After Labor Day

Katie Infinger — Tue, 01 Sep 2009 14:13:00 GMT

If school is out on Labor Day, ensure your attendance days will be correct when you return by skipping Labor Day on the Configuration scheduling calendar.

When you add a date on the Scheduling Calendar tab of the Academic Year, you are prompted to add the dates to the Session Scheduling Calendar. When you click Yes, you are prompted to mark those dates as in session or skip them. If you mark In Session, the cycle days will remain in order and you can enter attendance for those dates; an example would be Awards Day when classes are still meeting. If you mark the Skip? checkbox, the next date in session starts with the cycle day of the skipped date. If you do not mark either of those checkboxes, the schedule will resume as usual.

For example, if classes are out for Labor Day, enter September 7 on your scheduling calendar. If you want Tuesday's schedule to resume as usual, leave the Skip? checkbox unmarked. If you want the attendance cycle for Monday to meet on the Tuesday, mark the Skip? checkbox.

An easy way to double check your cycle is to click the Calendar icon in the session's Calendar. You'll see each cycle day listed beside the date.

If you return from Labor Day and your attendance dates are off, you can still reset the cycle days. In the Date column, enter the date to set as an exception to the cycle sequence. For example, if Labor Day was entered, enter the first day back to class as your exception date. Mark the In Session checkbox. In the Cycle Day column, select the new cycle day for the date. This resets the sequence of subsequent dates in the scheduling calendar.

Note: If attendance entries exist for the reset date or dates afterward, you will receive the message "Error: Attendance already exists on or after this date and Scheduling calendar entries cannot be created, changed, or deleted". Refer to Knowledgebase solution BB193070 for steps to resolve the message.

It's not too late to skip cycle days for your future holidays.

Are Attendance Cycle Days Incorrect After the Holidays?

Katie Infinger — Mon, 01 Dec 2008 16:31:00 GMT

Have you returned from a much deserved break to find out of order cycle days in Attendance? If you answered yes, then it's likely the dates were not marked as skipped on the scheduling calendar in Configuration. If you have not entered attendance after the holiday dates, you can reset the cycle days by following these steps:

In Configuration, click Academic Years.
Select the appropriate school (such as Island High School).
Open the appropriate academic year and session.
Select the Scheduling Calendar tab.
In the Date column, enter the date to set as an exception to the cycle sequence. For example, if the Thanksgiving holidays were not skipped, enter the first day back to class as your exception date.
Mark the In Session checkbox. In the Cycle Day column, enter the new cycle day for the date. This resets the sequence of subsequent dates in the scheduling calendar.
Enter an explanation in the Notes column.

Note: If attendance entries exist for dates following the date entered on the Scheduling Calendar tab, you will receive the message "Error: Attendance already exists on or after this date and Scheduling calendar entries cannot be created, changed, or deleted". Refer to Knowledgebase solution BB193070 for steps to resolve the message.

It's not too late to skip cycle days for your winter break. If you find they aren't skipped after returning from break, this blog post will be here for you to reference.

The Book Bag : attendance

Ensure Your Attendance Cycle Days are Correct After Labor Day

Are Attendance Cycle Days Incorrect After the Holidays?