The Book Bag : GPAs

Your October Forums Roundup

Katie Infinger — Fri, 30 Oct 2009 13:53:00 GMT

Here's your forum post roundup for October:

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Introducing the List Lady: Reasons Why A Grade Will Not Appear in A GPA Calculation

Willow Schultz — Thu, 27 Aug 2009 15:14:00 GMT

Introducing the List Lady....

Do you like things to be short, sweet and informative?

Do you like things to be numbered in a clear and definitive fashion?

Do you like series of items placed together in a meaningful way?

If you answered Yes to the above questions, allow me to introduce myself. I am the List Lady! Whether it's a list of my friends, my favorite songs, or my grocery store list, I will be sharing them with you. To start off, I'm listing the reasons why grades may not be included in GPA Calculations:

Reasons why a grade is not included in a GPA calculation:

Are there grades entered in the marking column selected on the GPA Calculation?

You can check this by looking at the student's record in Enter Grades by student:

Open a student that should be included in the GPA
Ensure the student has grades in the selected marking column
Rerun the GPAs from this screen and filter on the one student.

Is the course a transfer course?

This information appears on the General tab of the course record. If the course is a transfer course, the GPA calculation needs to include transfer courses, to change this:

Open the GPA calculation
Check Include outside school grades on the General tab
Rerun the GPA calculation

Is the individual student grade marked to be included in calculations?

One grade for one student in one marking column can be marked not to be included in marking column calculations. To view this for the specific student:

Go to Enter Grades by student, open the student in question
Press F5 to open Details for student
Mark Use in Calculation for the appropriate marking column

Is the student’s grade (i.e. A, B, C, D) marked to be included in GPA calculations on the translation table?

You can check this from the student's grade details:

In Details for Student, Click View Translation Table
Go to the GPA view by clicking the paper with a 4.0 icon
From this view, make sure the applicable GPA type has a GPA Equivalent entered and is marked Use in GPA Calcs

List Lady...out!

Printing GPAs on Report Cards

Katie Infinger — Wed, 17 Jun 2009 16:53:00 GMT

GPAs is a requirement on most schools' report cards. You can customize your report cards by printing GPAs in a variety of places. Please note although I'm referencing report cards in this post, everything is the same for transcripts.

The Details tab: When you add a GPA section to the Details tab, the GPAs print under students' grades. The marking columns selected in the Courses section determine the marking columns for the GPAs.
The Summary/Notes tab: When you add the GPA column to the Academic Summary section on the Summary/Notes tab, you can select to print GPAs on the right and bottom of the report card. The GPA is not dependent on the marking columns selected in the Course section on the Details tab.

The Header: The report card header is a good place to quickly spot students' overall progress. You can print only the cumulative GPA in the header.

Missing GPA Troubleshooting Tips:

Check the GPA in Grades, if it's not under the marking column selected in your report card parameter, run calculations for that marking column.
Check the report card parameters to see if you've selected the appropriate GPA type and calculation. For example, if you run only Unweighted GPAs and have selected Weighted GPAs on the report card, you can't expect the Unweighted GPA to display.
If you are printing the cumulative GPA in the header, try adjusting the header's label width in the Format section.
Delete the GPA section on the report card and re-add it

If the GPA is printing, but is incorrect, check the GPA in Grades. If the GPA isn't correct in Grades, troubleshoot it.

Have any other tips for missing GPAs on report cards? Add a comment!