Scheduling Teachers, Meeting Times, and Rooms

There's a lot of scheduling going on out there, so it's a good thing you can do lots of scheduling in The Education Edge. After you create classes for next year, you can automatically or manually assign meeting times, teachers, and rooms. Let's take a look:

Generate Master Schedule (BB129710)
Use Generate Master Schedule for the majority of your scheduling. You can schedule teachers, rooms, and meeting times at once, and then manually tweak the classes if you need to.

1. On the Scheduling page, click Generate Master Schedule, and then click on the Action bar.
2. You can run Generate Master Schedule for all, selected, or one course. You can exclude periods using student schedule conflicts, include teachers and rooms in the process, and select the start terms to schedule.
3. On the General 2 tab, you can schedule teachers, rooms, and meeting times. You can select to schedule class meetings only if one of the following conditions applies:
   • Room and teacher can be scheduled
   • Room can be scheduled
   • Teacher can be scheduled
   • Room or teacher can be scheduled
4. On the Advanced tab, you can override restrictions and course rules and determine the Generate Master Schedule algorithm. For example, you can override the maximum number of consecutive meetings a teacher can teach, or you can instruct the program to give the highest priority to classes with a single teacher or room resource and the lowest priority to estimated class size.

If you receive an exception such as Teacher conflicts with course rule, review How to troubleshoot Generate Master Schedule exceptions (BB189272).

Edit Master Schedule (BB139597)

1. On the Scheduling page, click Open a class, or click Edit master schedule and select the class.
2. Select the Meetings tab to assign meeting times, teachers, and rooms.
3. To speed your search for free resources, select Class, Find Free from the menu bar. You can also use the Display availability for field to identify times during which teachers and rooms are scheduled so you do not mistakenly create conflicts when moving a class.

• Review your course restrictions (BB358670): I know the heading says time saving tips, but trust me, Generate Master Schedule most likely won't schedule your Geology on Tuesdays unless you add those time or pattern restrictions.
• Schedule in layers: Take advantage of the Filters tab in Generate Master Schedule to schedule groups of classes instead of all classes at once. For example, schedule your science classes, and then schedule your musics, and then your social studies.
• Manually add the important classes first: If you need to make sure Honors Calculus is third period, manually schedule it before running Generate Master Schedule.
• Give the Business to the Business Rules: Set business rules to speed manual scheduling (BB146886). For example, instruct the program to automatically reflect changes to other meetings when you assign a teacher or room to a meeting.