Tracking Transactions

Each time you post transactions to or in General Ledger (GL), the system creates an audit report called the Trace Report. This report is made up of two sections, Detail and Summary.

The Detail section contains a line-by-line printout of the journal entry as it's entered. This includes the account number, account description, item description, three reference fields, and debit and/or credit amount. You can even add optional information such as data items or units and rates if it's collected by the journal.

The Summary section summarizes all items by account number for the entire transaction. It includes the business date, calendar date, transaction total, and ID of the operator that posted the transaction. The Summary section also includes Created by Posting accounts.

To view or print a Trace Report, select File, Print Manager from the menu bar. In the Print Manager window, highlight the Trace Report and click Open. All Trace Reports begin with CS followed by the system number. If you would like to print the report, select File, Print from the Print Manager tool. When viewing the Trace Report after each posting, which I recommend, verify the:

• Journal used to post the entry
• Amount of the entry
• Type of entry (debit or credit)
• Description of the entry in the Detail section

Enjoy your audit trail.  Talk to you soon!