The Ledger - All Comments

re: Payroll Post Notes:Track Rehires' Length of Service

Doctorset — Fri, 20 Nov 2009 23:09:55 GMT

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re: The Ledger Lowdown: Invoice Errors....No Problem

Doctorset — Fri, 20 Nov 2009 23:09:51 GMT

This is the welcome page for the dentaldoctor.us Association web site.

re: Payroll Post Notes: Payroll Register

Jennifer Maroney — Fri, 20 Nov 2009 17:49:27 GMT

I'm sorry to hear you've been having so many issues with Payroll Cecelia. I've requested a Support analyst to contact you to discuss your concerns. I hope they will be able to help streamline some of your manual processes.

re: Payroll Post Notes: Payroll Register

Cecelia Hamilton — Thu, 12 Nov 2009 22:16:32 GMT

Having just learned that we can no longer handle our own magnetic filing to the IRS directly, but now must pay $480 to file thru Aatrix, I am ready to search for new payroll software. Add this final insult to the rest of the problems and lack of solutions that Blackbaud's Payroll 7 has brought to us, the dissatisfaction with BB's product is too much to continue. In order to post Payroll 7, I have to export the validation report and then massage the data because I cannot have each paycheck posting individually for all users of the g/l to see. And I have to work around the FICA match in much the same way. I know our payroll clerk is extremely dissatisfied with BB's product. Because I am basically importing the payroll data, I might as well import from a payroll software that works for us.

re: Need to Change Fund Transaction Requirements?

Rob Lewis — Wed, 28 Oct 2009 19:14:21 GMT

There is a way to export the transactions, update the requirements, reverse those transactions, then import the original transactions back into the database. Follow these steps to do so:

1. Export existing journal entry batches.

2. In Administration, Update Fund Transaction Requirements. Note: Before you proceed with updating the fund transaction requirements, back up the database. If your organization integrates multiple Blackbaud products, refer to the Additional Requirements section of the backup solution.

3. After updating, all transactions for the fund will have been given the default value. Create reversing batches for all posted batches.

4. Post the reversing batches.

5. Import the original transactions that were not overwritten with default values.

Additional information can be found on the Knowledgebase at www.blackbaud.com/.../index.

I hope this helps!

re: Need to Change Fund Transaction Requirements?

Mary Weaver — Tue, 27 Oct 2009 14:50:01 GMT

So my questions are "Are there no other options? Are we left in the cold with non functioning reports? Is there a way to have balances unlocked by the company so that these changes may take place?" The company needs to give us a few options.

re: Reconciliation Recommendations

Jennifer Maroney — Mon, 19 Oct 2009 11:54:46 GMT

Hello Marcia. I’m sorry to hear you’ve had trouble reconciling your bank register to your GL cash account. Since it’s always been out of balance, I recommend going back to the first month you started using FE and work forward from there. This way you will not get too overwhelmed by the activity and it'll be easier to pinpoint the problematic transaction. Hopefully, once you find and fix the issue in the first month, the rest of the time will balance to the penny.

Check out my blog about bank reconciliation for some common out of balance causes and troubleshooting steps; it’s call The Ledger Lowdown: Breaking Bank Reconciliation. You can easily find it by clicking the banks tag. I hope this helps.

re: Reconciliation Recommendations

Marcia Van *** - The Music Hall - Portsmouth, NH — Fri, 16 Oct 2009 19:57:19 GMT

I am having trouble balancing my bank statement with the GL......It is always out of balance eventhough the bank statement reconciles. Do I have to go all the way back to the beginning when we installed and set up FE to see why this is happening?

re: Duplicate Vendors?

Wade Sexton — Wed, 14 Oct 2009 13:08:24 GMT

Currently it is not possible to merge into or attach a one time checks to a vendor record. This has been filed as a suggestion and may become available in a future version of The Financial Edge.

re: Reconciliation Recommendations

Barb Mariner — Tue, 13 Oct 2009 14:02:10 GMT

For users who allow, Accounts Receivalble created refunds to post in Accounts Payable, look for Accounts Receivable created refunds toward the end of month that are automatically posted to Accounts Payable ledgers. These will always make your transaction and post dates differ and affect the reconciliation process.

re: Duplicate Vendors?

Dwight Pearce — Tue, 13 Oct 2009 13:29:19 GMT

sometimes we create severa, one time checks for someone who really should be a vendor. Or we have a vendor, didn't realize it and wrote a one time check. Can these one time checks be merged into a vendor? It would help clean up loose ends.

re: Payroll Post Notes:Track Rehires' Length of Service

Jennifer Maroney — Tue, 29 Sep 2009 12:47:18 GMT

Hey Caroline. Thanks for posting your question. I tested your scenario in my sample data and was able to duplicate the same issue. When I select to calculate tenure based on the original hire date, it only calculates up to the separation event. I've requested a Support analyst to contact you to help you further. Sorry for the inconvenience.

re: Payroll Post Notes:Track Rehires' Length of Service

Caroline Durham — Mon, 28 Sep 2009 18:21:21 GMT

We hired an employee in 3/08. The event ID is "Hire." She left in 10/08, so she was on staff for 7 months. The event ID is "SEP." We rehired her in 3/09. The event ID is "Hire." As of today, she's been back on staff for 6 months. All of these events are on her record. When I select "Original hire date" to calculate tenure, it ignores that she has been rehired because it shows her tenure as 7 months (her original length of service). When I select "Most recent hire date," it shows her tenure as 6 months. I expected that it would calculate a break in service but tell me that her tenure is 13 months. What should we do it get the total length of service and factor in the time she was gone?

re: Tired of Always Maximizing the Report Preview Screen?

Dawn Bock — Wed, 16 Sep 2009 17:37:44 GMT

It works!! I love it! I'm a "mad mouser" and hate always being delayed by having to maximize each time - thanks for this wonderful tip.

re: The Ledger Lowdown: Flexible Reporting to Suit Your Needs

Jennifer Maroney — Wed, 26 Aug 2009 12:46:50 GMT

Hello Evie. Thanks for leaving a comment and sorry for the delay in a response. There are a few different ways to filter out interfund accounts when running the GL report. The process varies based on how your organization has interfunds configured. For example, if you only use transfer accounts codes (BB99646) for interfund entries, you can go to the Filters tab, change the Categories filter from all to selected, and move all account categories except transfer to the Include these categories box. When you preview the report all accounts that use transfer account codes will not be included on the report. Let me know how your interfunds are configured and I can help get them off your report.