Payroll Post Notes: One-Time Calculations

Jennifer Maroney — Mon, 20 Apr 2009 14:03:00 GMT

Every couple of months we see a spike in calls about how to create a one-time check. OK so the question is not "How do I print a one-time check," it usually has to do with paying employees a bonus, reimbursement for expenses, or paying them for a calculation error. Whatever the reason, the process is always the same.

First, create the new pay type in Configuration. The rate selected and the number of pay types needed depends on the reason for the check. Here are a few scenarios for an employee bonus:

If all employees will receive the same amount, select Fixed amount and enter the total amount.
If all employees will receive the same percentage of pay, select Percentage of gross and enter the appropriate percentage.
If different groups of employees will receive a specific amount, create a different pay type for each group.
If all employees will receive different amounts, select Fixed amount and enter the total amount that most of the employees will receive. When adding the pay type to the employee records using Create Group Assignments, you can manually update each employee amount on the Assignment Grid tab.

On the Schedule tab of the pay type, mark the Pay only in periods with specific end dates option. If the one-time calculation's pay date falls on the same date as the regular payroll calculation, the software will calculate both pay types together. If the other scheduled pay(s) are already calculated, only the one-time pay will be calculated.

Now you're ready to add the pay type to employee records. There are two options depending on the number of employees. If you only have a dozen or so employees, I'd recommend manually adding the pay type, but if you have a large number of employees, save yourself time by using Create Group Assignments.

Okay, you made it through the hard part. At this point all you have to do is create calculations and print the checks or EFTs; a process I am sure you are all familiar with . If you would like step-by-step instructions, take a look at KB solution BB244550.

Talk to you soon!

The Ledger : one-time checks

Payroll Post Notes: One-Time Calculations