Create a Cookie Cutter Journal Entry Batch
Do you enter the same journal entry batches each month for utility bills or have a grant that receives the same percentage of funds on a regular basis? Hate having to create the same batch each month? Then recurring batches are here to save you time and the worries of an incorrectly keyed journal entry.
Recurring batches are templates that can be loaded to quickly create regular batches. There are two types of recurring batches: Recurring Amount and Recurring Percent. Recurring Percentage batches are useful if you have regularly occurring transactions that require the same percentage of debit and credit amounts. Recurring Amount batches are useful if the batches post to the same accounts each time. If they post with the same amount you can enter the amount, or if the amounts fluctuate you can omit this information in the Recurring Amount batch.
To create a Recurring batch template, select the type of Recurring batch from the batch type dropdown menu in Journal Entry. Create the batch as normal, giving it a Batch ID and description. You can then enter your transactions and any distributions that you want to include in the Recurring batch. For more information on creating a Recurring batch check out Knowledgebase
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So you've got a recurring batch template set up, now what? You can easily create a regular batch from the recurring batch template by creating a new regular batch. Once the new regular batch has been created, you can select to load the recurring batch template by selecting Batch, Use Recurring Batch from the menu bar. Select the recurring batch template with the pre-defined transactions that you want to use, then enter a post date and a transaction amount in the appropriate fields, and click OK to populate the preset information into the batch. Enter any additional transactions or edit distributions as needed. You have now created an open batch that you can save, validate, and post!