Payroll Post Notes:Track Rehires' Length of Service

Do you have students that only work for you during the school year? Whatever the reason for rehiring the employee, make sure the rehire event is associated with a hire event. This allows you to accurately track the employee’s length of employment. Remember, in order to calculate payroll for an employee, the last event on their record must be associated with a hire event. Let's get to it.

The first thing you need to do is tell the system which hire event to look at when calculating tenure. In most cases this would be the most recent hire event, but you can select either the original hire event or the most recent. The tenure displays on the bottom of the employee record.

To set the tenure start date, go to Configuration, Business Rules. Then highlight Employee General and select Most recent hire date or Original hire date from the If an employee has more than one hire event, calculate tenure based on the employee's drop-down list.

Now that you have the system configured to calculate the tenure correctly, it's time to create the rehire event. If you already have the rehire event created, you can skip to the next paragraph. To create the hire event, go to Configuration, Tables. Then highlight Event ID and click New Table Entry. In the new screen that appears, enter the short and long description for the event, select Hire in the Associate with field, and click OK.

The final step is to add the rehire event to the employee record. On the HR Info tab of the Employee record, click New Event. In the Event ID field, select the rehire event ID and enter a scheduled and actual date. Save and close the employee record and you're done!

Talk to you soon.