The Ledger Lowdown Time Saver: Recurring Invoices

We all have monthly bills to process. Regardless if your organization needs to pay the bills or charge one of your clients, you need to go through the process of manually creating the invoices in AP or AR. Depending on the number of invoices, this process could be time consuming. Instead of wasting time creating the same invoices each month, use Recurring Invoices. Recurring Invoices are templates from which you can create regular invoices quickly and easily using a schedule and set reminders to generate the invoices. Here's how to create the invoice templates in AP and AR.

• Accounts Payable:
  1. In Records, Recurring Invoices, click Add a New Recurring Invoice or on the Vendor record, select the Recurring tab, and click New Recurring Invoice.
  2. On the Recurring Invoice tab, select a vendor and define the appropriate information.
  3. On the Distribution tab, enter the appropriate account(s).
  4. On the Invoice Schedule tab, select Fixed or Unlimited number of invoices. If you select fixed invoices, enter the number of invoices to generate.
  5. Click Schedule and define the appropriate recurring invoice frequency.
  6. Click OK and then Save and Close.


• Accounts Receivable:
  1. In Records, Recurring Invoices, click Add a New Recurring Invoice or on the Client record, select the Recurring tab, and click New Recurring Invoice.
  2. On the Recurring Invoice tab, select a vendor and define the appropriate information.
  3. On the Line Items tab, enter the appropriate line items and comments.
  4. On the Invoice Schedule tab, select Fixed or Unlimited number of invoices. If you select fixed invoices, enter the number of invoices to generate.
  5. Click Schedule and define the appropriate recurring invoice frequency.
  6. Click OK and then Save and Close.

We all have busy schedules, so make sure you set up a reminder to generate the monthly invoices. Take a look at Knowledgebase solution BB40327 to set up your reminders and BB102464 to generate the invoices.

Happy billing. Talk to you soon!