The Ledger Lowdown: Reuse Check Numbers

A common headache we all get from time to time stems from printing checks.  Maybe you go through the process of printing checks to later realize that the check stock was not in the printer.  Perhaps the checks show in the bank register but the checks did not actually print.  Whatever your reason don't waste check stock; instead, reuse the check numbers. 

The first thing, if you have not done so already, is to void the check or range of checks.  You can void checks by clicking Void selected payments under Administrative tasks in Banks. Then define the check information and click Void Now.

The next step, purging, is key to being able to reuse the check numbers.  This process removes the check from the bank register and frees the check number to be used again.  Purging a check, however, will not automatically change the starting check number.  To purge checks, go to Banks, Administration and click Purge voided transactions. Then define the appropriate options and click Purge Now.

Since the starting check number is still incorrect, you need to change the starting check number back to the first check number voided.  This can be updated on the Payment tab in edit account details for the bank. 

That's it, your ready to re-print checks. Happy check printing! 

 Talk to you soon!